All Are Welcome

In-Person or Zoom Service Sundays 9:30 a.m.

Highland Hills United Church is now open for In-Person services. We are also streaming live on Sundays using Zoom. Please contact the office or Rev. Max for the Zoom Meeting ID and instructions on joining us.‍ ‍

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CHURCH ADMINISTRATOR

(PERMANENT PART-TIME)

 Highland Hills United Church in Minden is looking for a warm and enthusiastic Church Administrator who is comfortable with technology and works well with others who will assist the minister in the daily life of the Charge and ensure office routines and responsibilities are met. This is a permanent position. At Highland Hills United Church, we are followers of Jesus, compassionate about our community and world conscious. The church recently became an Affirming ministry, which means that all people are welcome and affirmed, including those who identify as 2SLGBTQIA+.

Experience with Microsoft Office is essential. Basic bookkeeping skills are preferred, otherwise must be willing to learn. Membership in the United Church is not required. 20 hours per week at a rate of $20 per hour, with benefits. Flexible work hours, with an openness to a hybrid model of on-site and remote work. Please send cover letter and resume by email to highlandhillspc2020@gmail.com. Applications will be received until August 27. Full job description is available on our website at highlandhillspc.ca

Job Description:         CHURCH ADMINISTRATOR

             HIGHLAND HILLS PASTORAL CHARGE

                                     Located at Highland Hills United Church, Minden

                                    Permanent Part-Time Position

Job Purpose:   The Church Administrator fills a vital role in the Pastoral Charge, making the first impression for all who visit or contact the church, and assisting the minister in the daily life of the charge. Skilled at multi-tasking and initiative to ensure the office routines and responsibilities are met

Main duties and responsibilities:

1.      Preparation and production of weekly bulletin, and set up of on-line ZOOM meetings

·         This is an important part of the Church Administrator role. The position will work closely with the Minister, church staff and Music Director to fulfill these responsibilities

·         Prepare the annual report with input from staff and Committees

·         Send correspondence to the congregations

2.      Serve as in-person, telephone, email and on-line receptionist

·         Often as the first point of contact, the Church Administrator is expected to greet people warmly, and in a professional manner and provide assistance answering questions, giving direction, handling building bookings and passing along messages

3.      Undertakes day-to-day financial tasks

·         Manage day-to-day accounts receivable and payable using financial software, in consultation with the Treasurer

·         Maintain petty cash fund

·         Maintain records of gifts, notifications and thank you notes

·         Assist Treasurer with generating and distributing financial reports

4.      Management of the Church Office and records

·         Procuring, maintaining inventory and overseeing storage of office supplies

·         Maintaining office equipment and arranging for repairs, as needed

·         Receipt and distribution of mail

·         Keeping the bulletin boards current

·         Basic updating of the website, training to be provided

·         Maintain files, membership directory and related records

·         Distributing communications received from Regional Council and The United Church of Canada

·         Music copyright and photocopier usage reporting

5.      Provide administrative support for Minister and Church Staff and assistance to the Official Board, Church Committees and Congregation members

·      Support Church events and fundraising initiatives, for example by photocopying and preparing simple posters and tickets for events

6.      Maintenance of Church calendar and building bookings

·         Booking weddings, funerals, rentals, meetings

·         Overseeing records and documents related to health and insurance requirements for building users

·         Contacting local media, radio and newspapers, regarding notices and special events

Competencies:

·         Ability to deal effectively and tactfully with a wide variety of individuals – in person, over the phone and in email

·         Warm, enthusiastic and welcoming to members and guests, as expected in a Christian environment. Understands and respects the Church’s Affirming stance and strives to be inclusive.

·         General bookkeeping skills and knowledge of financial software, or willingness to learn

·         Excellent written communication skills

·         Demonstrated high level of proficiency in MS Office (Word, Excel, Powerpoint)

·         Comfortable with technology. Experienced with on-line platforms, including web-site updates and setting up ZOOM meetings, or willingness to learn

·         Ability to work well with others, including members of the staff, congregation, guests, the general public and volunteers

·         Ability to maintain a high level of confidentiality and discretion

·         Excellent organizational skills, accuracy and attention to detail

·         Versatility, flexibility and willingness to adapt to changing priorities and technologies

Reports to

·         The Minister on daily basis, and the Ministry & Personnel Committee

Position Type and Expected Hours of Works

·         This is a 20 hours per week position, subject to annual review. Work week is flexible within Monday to Friday timeframe.

Required Education and Experience

·         Post secondary training preferred, such as office administration or bookkeeping

·         Minimum 3 years of experience in a responsible administrative capacity

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